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Success Story

Ebny: Real Estate and Construction

A governed ERP reconnects sales, project and contractor activity with finance, HR and reporting across Ebny’s operations.

Real Estate Cairo, New Cairo, New Sohag, Sohag, Egypt
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Ebny Developments fragmented operational data aligned into one Odoo environment.

About Ebny Developments

Ebny Developments is an Egyptian real estate developer with residential, commercial, hospitality, medical, and mixed-use developments across Cairo and Upper Egypt. Its teams operate from multiple locations while working on shared units, customers, construction progress, contractor commitments, collections, project costs, financial records, and employee processes. Earlier ERP implementation attempts had not delivered the required operational control. Archer Solutions therefore designed the Odoo 18 implementation around governance and trust: one controlled environment for real estate operations, construction tracking, contractor contracts, accounting, HR, costing, collections, and management reporting, supported by careful migration and department-based adoption.

Business Challenges

  • Sales, support, and accounting teams in different locations were working on the same units without one controlled source of information.
  • Earlier ERP attempts had not produced the operational governance or user confidence the business required.
  • Real estate, construction, contractor, accounting, collection, costing, and HR processes remained fragmented across departments.
  • Historical accounting records, current construction status, and contractor-contract data required careful migration and validation.
  • Management needed clearer visibility across projects, locations, collections, costs, contractors, and financial operations.
Ebny Developments Odoo foundation supporting commercial, project, finance, and people operations.

ERP Solution Delivered

Archer Solutions implemented Odoo 18 as one controlled environment for Ebny Developments’ real estate, construction, contractor, finance, HR, and reporting operations. The platform gave multi-location sales, support, and accounting teams a shared view of units, customers, contracts, collections, construction status, project costs, and financial records. Archer connected contractor contracts and construction progress with costing and accounting so management reporting could reflect the same operational data used by departments. Because earlier ERP attempts had weakened confidence, delivery emphasized governance, careful migration of historical accounting and live project data, department-level validation, phased go-live, and post-launch stabilization for 80 users. Sales and project teams could then review the same contracts and cost position without reconciling separate status reports.

Modules Used
Archer Real Estate CRM & Brokers Management Sales, Contracts & Collections Projects, Contractors & Costing Accounting & Invoicing HR Reporting & Dashboards

Implementation Approach

Following the earlier ERP difficulties, Archer used structured workshops to reassess how Ebny’s sales, construction, accounting, HR and management teams needed to work together. The implementation combined workflow configuration, data migration, departmental acceptance and training before a supported, department-based rollout.

01 Reviewed the earlier operating difficulties with departments and mapped sales, contractor, construction and financial control requirements.
02 Implemented the agreed real estate and construction scope in Odoo 18, connecting collections, project activity, contractors, costing, finance and HR.
03 Configured user roles, access permissions, approvals and reporting structures in line with company policy and departmental responsibilities.
04 Validated departmental workflows through user acceptance testing and resolved issues in the context of the work each team needed to perform.
05 Prepared and migrated historical accounting, current construction-status and contractor-contract data for the new environment.
06 Trained users on their responsibilities and connected workflows before introducing live use by department.
07 Supported go-live and early operation, helping departments stabilize their work in the shared system.

Results and Business Impact

Unified sales, support, and accounting teams around the same units and customer records.
Re-established a governed ERP operating model after earlier implementation attempts.
Connected construction progress and contractor information with costing, collections, and accounting.
Improved management visibility across projects, locations, teams, costs, contractors, and financial operations.
Created a controlled Odoo 18 foundation supporting 80 users and continued operational expansion.

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